Counseling

There is no magic formula when it comes to college admission decisions.  However, a student's academic factors and their grades in college-preparatory classes remain the most significant factor in college admission decisions.  Students should know that many factors influence admission decisions, including: 

• Course taken and rigor of those courses
• Grades earned
• Standardized test scores
• Personal statements and essays
• Recommendations
• Cocurricular activities
• Interviews
• Special circumstances

It is important to understand what the requirements are for the colleges to which you are interested applying. You can find this information on their website or by contacting the Admissions Office.

Early Decision

is the admission program which is binding/contractual in nature. Students sign an agreement and commit in advance to attend the Early Decision college if admitted under its early program. At many colleges the deadline for receipt of the application is Nov. 1 or 15, and the student is then notified (Accept, Deny, Defer) six weeks after the deadline. If accepted under an Early Decision plan, the student must withdraw all other applications at other colleges.

Early Action

is an option on the same timetable as Early Decision, but the primary difference between the two programs is that Early Action is not a binding agreement; admitted students are not obligated to enroll. This option gives students flexibility in making a final decision because they are able to apply to multiple colleges and take the necessary time - visiting campuses, comparing financial aid offers, seeking opinions and gathering other information - to make a definitive and confident college choice.

Regular Decision

is the traditional process in which the student applies by the regular and final deadline (usually January 1st for most schools), and the institution responds with a decision by a specified date (usually April 1st). Regular Action allows more time to complete multiple applications and also allows more time for the student's counselor to provide assistance and guidance throughout the decision-laden process. Regular Action is clearly beneficial for those students whose candidacies will be strengthened by senior year extracurricular achievements and an improved academic performance in the final two semesters.

Rolling Admission

describes the application process in which an institution reviews applications as they are received and, if the application is complete, offers a non-binding decision to the student usually within two to five weeks of being reviewed. Students are not required to make a commitment until May 1 but are encouraged to do so as soon as a final decision is made. Rolling Admission is a process used primarily by large state universities where applications are reviewed on a continued basis up to a regular deadline. In some cases institutions will accept students as long as openings remain in their class or up until the beginning of the school year - whichever comes first.

Applying early, whether ED or EA, is first and foremost a commitment to a college that it is absolutely your number one choice. There are both advantages and potential disadvantages to applying early, and the decision is not one to be entered into without considering all other options. A student who indicates that he/she wants to apply "somewhere" - without considering criteria that best match his/her academic interests, career goals, and personal needs is probably making a poor decision. The important questions to consider about applying early are:

1. Have I carefully researched college opportunities over time and am I confident that ___________ is my absolute first choice?
2. Is the college the best match for my academic strengths, academic interests, and educational goals?
3. Is it natural to envision myself as a student on campus (for four years) more easily than at other colleges or universities?
4. Is financial aid going to be a determining factor in my final decision on where to attend?
5. Have I visited enough campuses to possess a strong frame of reference and comparison?
6. Are my grades and standardized test scores equal to those students who were accepted at the school during the prior admission cycle?
7. Will I have completed all standardized testing required for admission by the deadline (November is usually the last SAT test date accepted by colleges with early deadlines)?
8. Does the college meet all or most of the criteria I have set in seeking the best possible match?
9. Have I done as much as possible - written communication, visits, interview, contact with local representative - to make it known to the college that I possess a thorough understanding of the college and that my interest in applying early is genuine?

Answering these questions should assist students in determining if they are in fact making an informed decision or one based on fear and misinformation. More colleges are offering early programs and it appears that the number of students accepted under the early umbrella is climbing each year. It is no surprise that students are approaching the process with more anxiety and uncertainty than ever before. However, it should be noted that the higher acceptance rates for early admission candidates is a reflection of the remarkable strength of the early applicant pools - not less rigorous admissions standards.

The average number of applications submitted by one student in any given year ranges from three to five. In narrowing down options and developing a final list of key criteria, it is important for a student to seek as much variation as possible with his/her final number of applications. If a student is submitting six applications, then it might follow that one or two are "stretch" schools, two or three are "target" schools, and at least one application covers the "fallback" or "safety" category. In addition, within a group of six applications there might distinct differences of cost, size, public vs. private, in-state vs. out-of-state, and other criteria that could diversify a student's range of options in the final outcome.

The golden rule of admissions is that you only apply to college you would gladly accept if you are admitted. Students who submit an excessive number of applications tend to believe (erroneously) that this will give them more options in the long run. A high number of applications usually means that a student has not done the necessary research (including campus visits) required to develop key criteria and narrow his/her options.  Applying to a large number of schools has also been known to negatively impact a student's academic performance during senior year, and having a large number of acceptances in April usually makes the decision process more difficult, not easier, for a student and his/her family.

The beginning of the process in the junior year can seem like a daunting task when one considers that there are over 4,000 four-year schools in the United States. The diversity of the college world is unique and offers just about anything a student could possibly need for continuing his/her education … and more. The first step and perhaps the most difficult in starting the process is an honest and thoughtful self-assessment. Before considering schools based on popularity, name recognition, and rankings - the fallacy many students fall into - a student should begin to reflect on his/her own strengths and weaknesses, personal needs, and academic goals. What are you looking for in a college? In the process of developing criteria and looking at what criteria should play a defining role in your search, you may want to think about the following:

1. What are you looking for in a college? Taking time to honestly evaluate your needs, strengths and weaknesses, and likes and dislikes is the first step toward making a good match. This should not be an easy or quick step. In fact, the process of true self-assessment is maybe the most difficult aspect of the college application process.
2. Are your strengths and interests better suited for a large comprehensive university or a small liberal arts college?
3. What are the relative merits of each for you?
4. In what subjects or academic areas have you achieved the greatest success at Eastview? Is there an area or subject that you would like to pursue as a major?
5. Do you wish to be in an urban environment, rural setting or suburban/college town? It is important to distinguish the merits of different environments and how the mix of learning, social, and cultural opportunities best fits with your interests and personality.
6. Is there a particular region of the country where you would like to attend college? What are the advantages/disadvantages of being close to home or far from home? Try to avoid rigid thinking as you consider location and refrain from judgements based on hearsay.
7. Visiting a variety of campuses in different locations is the best way to know first-hand which colleges provide the best opportunities for you.
8. What are the merits of attending a public university instead of a private college or university, and vice versa?
9. What type of personality are you seeking in a college? For example, every college has unique mix of progressive elements and tradition. Some colleges are intense while some are more relaxed; some are conservative and some are liberal; some are friendly and some are reserved; some are spirited and some are more serious.
10. Once you've determined the criteria that are most important to you, the hard part is finding the right mix of personality in a college.
11. Do I have enough talent as an athlete/artist/musician/dancer to receive special consideration from an admissions committee or a coach or director of the particular college? Your first step should be consulting with your coach or teacher and then discussing your goals with your college counselor.

These questions are a jumping off point. More questions are bound to surface as you visit campuses and begin to develop a reference and a sense of comparison.

Every applicant seeking need-based aid at any college must file the Free Application for Federal Student Aid (FAFSA). This form is available and filed on-line, but may not be filed until after October 1 of the senior year. Most schools recommend that the FAFSA be filed by February 15 in order to receive full consideration for all need-based aid.

GO TO FAFSA

GO TO CSS FINANCIAL AID PROFILE

The other form, required primarily by private colleges and universities, is the CSS Financial Aid Profile , commonly referred to as simply "the profile". This form is available in the fall and should be filed as early as possible.

In addition to the FAFSA and the CSS/Financial Aid Profile, many colleges also require families to complete their school's own aid form, referred to as an "institutional" form. The institutional form is generally completed and filed with the student's application.

It is not necessary that a student enroll in a preparatory course for either standardized test. In fact, students have numerous opportunities already available for practice and preparation. Both the PLAN and the PSAT/NMSQT can be used by students to prepare for the ACT and SAT test. There are free guides and practice tests, provided by the test sponsors, available in the Guidance Office. And for the self-motivated student, there is a wealth of test-prep material available on disk, CD-ROM, on the Internet, or in book form at your local bookstore.

Test strategy workshops are not meant to help you develop the skills being measured.

Instead, they try to help students demonstrate abilities they already possess. The insights and confidence that characterize the best standardized-test takers cannot be taught. Conversely, a prep course will be of no value to a student who lacks motivation.

If a student is still enthusiastic about a test prep course after considering all the alternatives, the best time to take the course is either before the first test - spring of junior year, or between the first and second times taking the test.

Do not panic. As a matter of procedure, colleges will sometimes generate a "missing credentials" postcard or letter after an application has been initially processed. This does not mean that your application will be denied or that you will now be at a disadvantage in the admission process. It is advised that you contact the admissions office directly to determine if the missing information, usually test scores sent from the testing agencies, has arrived since the mailing of your notification. Remember, Eastview High School does not send official score reports to colleges/universities; it is the student's responsibility to request official score reports directly from the testing agencies.

Please remember to allow up to 15 days to process your reqeusts from Eastview High School.  If, after checking with the college and sufficient time has passed, you are still in doubt about missing information, please notify your school counselor or Ms. Wellik as soon as possible.

The best time to make a first visit to a college is in the early fall, a time when most campuses are full of activity and filled with students. However, several considerations are important in determining the best time for you to visit colleges. Before finalizing a trip, identify where you are in the college search process - this determines your purpose for making a campus visit.

1. Will your visits be used to shop around and compile an initial list of colleges to consider?
2. Are you visiting schools in an attempt to narrow down a complied list and decide where to apply?
3. Have you already applied to schools, and are you in the process of assessing what college will be the best fit if you are accepted?
4. Have you already received an acceptance, and are you visiting at the school's invitation for an overnight stay on campus before making your final decision.

Colleges offer tours and interviews on a year-round basis. So for students who cannot find the time to visit during the junior year, summer is obviously the best time to begin visiting.

Due to the FERPA laws governing confidentiality, Eastview is not permitted to supply the names of former students and their college destination. However, students can access this information through public records available at Eastview.

Go to the Counseling link and select Request Transcripts for more information. 

GO TO COUNSELING

Official test scores must be sent directly from the testing agencies. Eastview does not send official test scores to any colleges - this applies to both current and former students.  A student may also request scores at www.act.org and www.collegeboard.com

REQUEST TEST SCORES FROM ACT

REQUEST TEST SCORES FROM SAT

If you college requests mid-year transcripts, please request this information by coming to the Counseling Office and seeing Ms. Wellik.  Mid-year reports are typically sent mid-February after quarter 2 grades are finalized.  There is no charge for a mid-year transcript to be sent. 

Mid-year reports are typically sent mid-February after quarter 2 grades are finalized.  There is no charge for a mid-year transcript to be sent.

Step 1: CREATE A USER ACCOUNT for the Common Application

Your Common App account should list ALL Common App colleges to which you are applying under ‘My Colleges’. It is important to keep this list updated. Remember, not all colleges accept the Common App. If a college is an exclusive Common App user, you must use CommonApp to apply. For schools that do not utilize the Common App, follow the application instructions on the college’s official website.

 GO TO COMMONAPP.ORG

Step 2: COMPLETE THE ‘FERPA WAIVER’ [Family Educational Rights and Privacy Act].

The FERPA waiver is found in the 'Recommenders & FERPA' link in your online Common Application. You can only see the FERPA link once you add at least one school to your account. The waiver is a one‐time task that must be completed before any electronic documents will be sent to any Common App colleges. We recommend that you waive your right to access any records sent on your behalf. Common App schools usually require 1 or 2 teacher recommendations. Your Counselor will also provide a School Report and if requested, a letter of recommendation. EVHS is a NAVIANCE school, so recommendation requests occur through NAVIANCE, NOT the Common App.

Step 3: COMPLETE THE COMMON APP ACCOUNT MATCHING PROCESS IN NAVIANCE

Log into your Naviance Family Connection account. Click on the ‘colleges’ tab, then ‘colleges I’m applying to’. The Common App Account Matching screen (pink box) is displayed at the top of the page. Enter the email address you chose for the Common App account & your birthdate!

GO TO NAVIANCE

Step 4: CONFIRM COLLEGES IN YOUR APPLY LIST ON NAVIANCE

In your NAVIANCE Family Connection account, click on ‘colleges’, then ‘colleges I’m applying to’. If matched, colleges in My Colleges in Common App should now be listed in Naviance. IMPORTANT: keep this list updated so we can track your applications – Common App & non‐Common App colleges! In Naviance, you MUST tell us how you are submitting your application - using Common App? Or, direct to institution?

Step 5: TRANSCRIPTS – Request official transcripts to be sent to your colleges.

Log in to your NAVIANCE account. Open ‘colleges’ -> ‘colleges I’m applying to’ -> ‘request transcripts’. Select from ‘current applications’ already in your apply list, or add schools under ‘new applications’. Click Request Transcripts (bottom of the page).

NOTE: For each transcript requested on Naviance, the Counseling office will send your Counselor’s letter of recommendation (if requested), school report, and school profile to the respective college. You do NOT need to provide your teacher or Counselor with any recommender forms or School Report forms from Common App’s website. (Do complete recommender surveys – see below.) IMPORTANT - There is a $5 fee for each official transcript.

NOTE: Payment must be made through MyPaymentsPlus to send transcript:

GO TO MYPAYMENTSPLUS

Step 6: COUNSELOR FORMS/RECOMMENDATION

All students MUST first ask their Counselor in person, and then complete the Counselor Recommendation Survey to obtain a Counselor recommendation. About Me tab -> Surveys to Take -> Counselor Recommendation. You MUST send your Counselor an email to confirm your request. Complete a resume in Naviance.

Step 7: TEACHER RECOMMENDATIONS – IMPORTANT!!!

First, you must present yourself IN PERSON to the teacher to ask if they agree to write a letter for you. If they say “YES”, you must follow the steps listed in “Requesting Recommendations from EVHS Staff Members”. (Recommendation guidelines - under Resources to Get Ready and Document Resources-College Apps). Teachers send recommendations directly through Naviance. Indicate teacher recommenders in Naviance on the colleges page – this is absolutely required for the Common App! You must select which college(s) the request is for to avoid any confusion and to be sure you request only the number of letters accepted for each college. Be sure to THANK THEM and follow up on application results!

Step 8: Submit your ACT and/or SAT scores directly from the testing agency to the college.

Log in to your ACT and/or CollegeBoard account(s) to send scores your ACT and/or SAT scores. EVHS does NOT send official test scores.

GO TO ACT 

GO TO SAT

Step 9: Follow up!

To view the status of your application package, check the Common App website and NAVIANCE.

STEP 1: CREATE A USER ACCOUNT FOR THE COMMON APPLICATION

CLICK TO GO TO COMMON APPLICATION

Your Common App account should list ALL Common App colleges to which you are applying under ‘My Colleges’. It is important to keep this list updated. Remember, not all colleges accept the Common App. If a college is an exclusive Common App user, you must use CApp to apply. For schools that do not utilize the Common App, follow the application instructions on the college’s official website.

Step 2: COMPLETE THE ‘FERPA WAIVER’ [Family Educational Rights and Privacy Act].

The FERPA waiver is found in the 'Recommenders & FERPA' link in your online Common Application. You can only see the FERPA link once you add at least one school to your account. The waiver is a one‐time task that must be completed before any electronic documents will be sent to any Common App colleges. We recommend that you waive your right to access any records sent on your behalf. Common App schools usually require 1 or 2 teacher recommenders. Your Counselor will also provide a School Report and if requested, a letter of recommendation. EVHS is a NAVIANCE school, so recommender requests occur through NAVIANCE, NOT the Common App.

Step 3: COMPLETE THE COMMON APP ACCOUNT MATCHING PROCESS IN NAVIANCE

Log into your Naviance Family Connection account. Click on the ‘colleges’ tab, then ‘colleges I’m applying to’. The Common App Account Matching screen (blue box) is displayed at the top of the page. Enter the email address you chose for the Common App account & your birthdate!

4: CONFIRM COLLEGES IN YOUR APPLY LIST ON NAVIANCE

In your NAVIANCE Family Connection account, click on ‘colleges’, then ‘colleges I’m applying to’. If matched, colleges in My Colleges in Common App should now be listed in Naviance. IMPORTANT: keep this list updated so we can track your applications – Common App & non‐Common App colleges! In Naviance, you MUST tell us how you are submitting your application - using Common App? Or, direct to institution?

Step 5: TRANSCRIPTS

Once you complete Steps 1‐4, you may request official transcripts to be sent to your colleges. Log in to your NAVIANCE account. Open ‘colleges’  ‘colleges I’m applying to’  ‘request transcripts’. Select from ‘current applications’ already in your apply list, or add schools under ‘new applications’. Click Request Transcripts (bottom of the page). NOTE: For each transcript requested on Naviance, the Counseling office will send your Counselor’s letter of recommendation (if requested), school report, and school profile to the respective college. You do NOT need to provide your teacher or Counselor with any recommender forms or School Report forms from Common App’s website. (Do complete recommender surveys – see below.) IMPORTANT - There is a $5 fee for each official transcript. NOTE: Payment must be made through MyPaymentsPlus to send transcript.

CLICK FOR MYPAYMENTSPLUS

Step 6: COUNSELOR FORMS/RECOMMENDATION

All students MUST first ask their Counselor in person, and then complete the Counselor Recommendation Survey to obtain a Counselor recommendation. About Me tab  Surveys to Take  Counselor Recommendation. You MUST send your Counselor an email to confirm your request. Complete a resume in Naviance.

Step 7: TEACHER RECOMMENDATIONS – IMPORTANT!!!

First you must present yourself IN PERSON to the teacher to ask if they agree to write a letter for you. If they say “YES”, you must follow the steps listed in “Requesting Recommendations from EVHS Staff Members”. (Recommendation guidelines - left side of home page in NAVIANCE) Teachers send recommendations directly through Naviance. Indicate teacher recommenders in Naviance on the colleges page – this is absolutely required for the Common App! You must select which college(s) the request is for to avoid any confusion and to be sure you request only the number of letters accepted for each college. Be sure to THANK THEM and follow up on application results! Step 8: You must submit your ACT and/or SAT scores directly from the testing agency to the college. Log in to your account(s) on www.actstudent.org (ACT) or www.collegeboard.com (SAT) to send scores. EVHS does NOT send official test scores. Step 9: Follow up! To view the status of your application package, check the Common App website and NAVIANCE.

REQUESTING RECOMMENDATIONS FROM EVHS STAFF MEMBERS

Click here to access the slides from the College Application Process Parent Presentation on September 20, 2021.  

Transcripts for Class of 2024 seniors may be requested starting September 18th.

IMPORTANT

1. Transcript request must be made through the student NAVIANCE account (NOT parent’s Naviance account). 

2. A transcript must be requested on Naviance AND paid for on MyPaymentsPlus before it will be sent.

3. Please allow a minimum of 10 days to process your transcript/recommendation request. Plan accordingly with the college deadline.  

INSTRUCTIONS

1. Access Naviance Family Connection.

GO TO NAVIANCE

2. Add colleges to your list. 

Click on ‘colleges’, then ‘colleges I’m applying to’. Add all colleges to your apply list and choose correct deadlines.

3. Request Transcripts

In your ‘colleges’ tab, and ‘colleges I’m applying to’, open ‘request transcripts’. Select from ‘current applications’ already in your apply list, or add schools under ‘new applications’. Be sure to click Request Transcripts (bottom of the page) in order to submit the request. Upon completion of this process you will see a confirmation page with a green box. You may check back to the transcripts link at any time to view the status of requested transcripts.

4.  NCAA Transcripts (only for student-athletes planning for athletic aid)

Go to your ‘colleges’ tab. Click on ‘transcripts’ on the left side of the page under ‘resources’. Select ‘request transcript for scholarship or athletics’. Enter all information as indicated. NCAA transcript: you must first register with the NCAA Eligibility Center. After you register with the NCAA, request the transcript on Naviance (as if it is a college) and pay for it on MyPaymentsPlus.

5. Pay for your transcript request. 

There is a $5 fee for each official transcript. Payment must be made through MyPaymentsPlus before your official transcript will be issued. (Fee waivers may be available for eligible students – see your Counselor.) Click on the ‘Activities’ box. Scroll through list and look for the activity name 2022-2023 Transcripts (or use the search function). Click the button on right – “Add to Cart” and indicate # of transcripts. Provide the information requested in the form in order to complete payment for a request for an official transcript. 

CLICK HERE FOR MYPAYMENTSPLUS

Access Parchment and follow the prompts to have your transcript electronically delivered to your designated school. 

ACCESS PARCHMENT

PLEASE DO NOT ORDER TRANSCRIPTS THROUGH PARCHMENT.

Your records are archived and can be obtained through the District 196 Micrographics Office.  Complete the Student Records Release Form linked below.

STUDENT REQUEST RELEASE FORM

Please contact Molly Wellik, college support staff, at 952-431- 8914 or at molly.wellik@district196.org  for any questions or concerns with the transcript process.

SCHOLARSHIP INFO FINANCIAL AID NIGHT FALL 2018