Academics
"Learning Matters and Respect is Key"
At Eastview High School, we are committed to creating and supporting our Eastview Scholars. The Eastview Scholar is a student who learns or takes up knowledge or beliefs; a person who is engaged in the pursuit of learning; l a person of literary or scientific attainments; an educated person; a lifelong learner; a person whose purpose is to contribute to the betterment of society.
An Eastview Scholar exhibits an attitude of trust, honesty and integrity; respect and civility toward others; self-discipline; "can do" mindset; pride in strong work ethic, and ownership of learning.
We offer courses in 15 subject areas, including a full range of special education courses, work program alternatives and school to work electives. Many of these courses are designed to meet the needs of students across a broad range of abilities, interests and post-high school aspirations. However, certain courses are focused on special needs of students.
Advanced Placement and Honors/Accelerated courses are offered across the curriculum to meet the special needs of high-performing students interested in testing and extending their personal and intellectual limits in the classroom. Students can choose from a variety of demanding course offerings in each department, including Advanced Placement courses, which not only stretch the limits, as indicated above, but offer college-bound students the opportunity to earn college credit while in high school. The Advanced Placement examinations are optional for students and are administered through the nonprofit College Board for a student-paid fee. Additional opportunities are available for exceptional students including such courses as the Mentor Program, Student Leadership and Service, College in the Schools and cooperative programs with local colleges and universities.
- Academic Honor Code
- Academic Lettering
- Commencement
- District 196 Graduation Requirements
- Eastview Graduation Requirements
- Failures & Incompletes
- Academic Recognition at Graduation
- Honors Recognition Criteria
- Independent Study
- Grade Reports
- Library & Learning Commons
- MN World Language Proficiency Certificates & Bi/Multilingual Seals
- NC (No Credit Earned) & Incompletes
- Pass/Grade Option
- Post Secondary Education Options (PSEO)
- Schedule Review/Change Process
- Study Hall Expectations
- Technology Computer Labs
Academic Honor Code
Academic Lettering
Students in grades 9-12 at Eastview High School will be eligible for academic achievement awards in one or more of the following categories:
Category 1:
Academic Lettering Students in grades 9-12 will be awarded an academic letter based on the attainment of a specified GPA during a specified period of time. Students must meet ONE of the following criteria:
a) Attainment of a "cumulative GPA" as follows (measured after the third quarter each year): '
- 9th graders: 3.800 or higher (3.700 or higher with Honors)
- 10th graders: 3.666 or higher (3.566 or higher with Honors)
- 11th graders: 3.666 or higher (3.566 or higher with Honors)
- 12th graders: 3.500 or higher (3.400 or higher with Honors)
b) Four consecutive quarters with a quarter GPA = 3.666 or higher (measured during any four consecutive quarters within or across grade levels).
Category 2:
Improvement in Quarter GPA Students in grades 9-12 who show at least a .75 improvement in their quarter GPA (from one quarter to the next, within or across grade levels) will be awarded a letter of recognition for this achievement.
Commencement
Eastview High School graduation exercises for 2021 will be Saturday, June 5, 2021 in the main gymnasium Early graduates are invited to participate in the graduation ceremony with their classmates. Any student who has nine or fewer credits left to meet EVHS graduation requirements may participate in the June graduation ceremonies. However, any student who is short credits, yet within this parameter, must also be enrolled at Eastview High School or at one of the alternative learning centers with whom we work (District ALC, DCALS, SES, ABE, etc.) If the student has “dropped,” he/she is not eligible to participate. Those with insufficient credits will not receive a diploma until all graduation requirements have been satisfactorily met.
District 196 Graduation Requirements
In order to graduate from any high school in District 196, students must satisfactory complete 66 credits of coursework at the high school level, grades 9-12 inclusively, to be eligible for high school graduation as specified below:
• English/Language Arts – four years (12 credits);
• Social Studies – four years (12 credits) encompassing U.S. history, geography, world history, government/ citizenship and a .75 credit in economics;
• Science – three years (9 credits) including biology and chemistry or physics;
• Mathematics – three years (9 credits) encompassing algebra, geometry, and statistics and probability (As part of this requirement, students must earn 3 credits of Algebra 2 or its equivalent.);
• Arts – one course from the art education or music and dance departments or Acting, Fashion Design Trends, Interior Design A, Marketing C, Advertising, Multimedia, or Advanced Multimedia;
• Wellness – three courses (2.25 credits);
• Physical Education – five courses (3.75 credits);
• Safety Education – one course (.75 credit), and
• Other – 16 credits, of which not more than 12 credits of instrumental and/or vocal music may be applied toward fulfillment of the graduation requirements.
Eastview Graduation Requirements
The majority of the courses at Eastview High School are 9 weeks in length. The Career Development courses are 12 weeks in length. The 12-week courses are worth one credit and the 9-week courses will be worth .75 credit. To be eligible for graduation, a student must have earned a total of 66 credits (minimum) in grades 9 through 12. Many students accumulate far more than the minimum number of credits during their high school studies. All students are encouraged to select more than the minimum of required courses in order to take advantage of the broad scope of course offerings available. Eastview High School operates on a seven-period school day, and the majority of the courses are 9 weeks in length, .75 credit each. If a student takes (and passes) 7 courses each quarter, he/she will have earned 21 credits toward graduation; (7 courses) x (.75 credit) x (4 quarters) = 21 credits earned that year. Students may take a study hall, for which no credit is given. For those students who have taken course work in a trimester system (e.g. Apple Valley, Eagan or Rosemount High Schools) prior to coming to Eastview, you will already notice that the transfer of credit will be a simple process.
For example, students are required to take a full year sequence of 12 week science courses in 9th grade (Earth Science A, B and C) each course worth one credit, for a total of 3 credits.
- Minimum Grade 9 Requirements
- Minimum 10th Grade Requirements
- Minimum Grade 11 Requirements
- Minimum Grade 12 Requirements
Minimum Grade 9 Requirements
24 Quarter courses x .75 Credit Each = 18 Total Credits.
- English Language Arts (4 courses = 3 credits)
- Social Studies (4 courses = 3 credits)
- Mathematics (4 courses = 3 credits)
- Science (4 courses = 3 credits)
- Physical Education (2 courses = 1.5 credits
- Individual Fitness 9 is required for 9th grade.
- 5 Physical Education courses are required for graduation and may be taken anytime in grades 9-12. It is recommended to take 2 PE courses during 9th grade.
- Safety Education (1 course = .75 credit
- May be taken in 9th or 10th grade; see birth date requirement in Physical Education/Wellness/ Safety Education section for eligibility.
- Wellness 1 (1 course = .75 credit)
- Electives (4 courses = 3 credits
- Electives may be chosen from any department.
- Art
- One course in visual arts, music, acting, dance, Interior Design A, Fashion Design Trend, Advertising, Multimedia, Advanced Multimedia, or Marketing C. May be taken any time in grades 9-12
Minimum 10th Grade Requirements
24 Quarter courses x .75 Credit Each = 18 Total Credits.
- English Language Arts (4 courses = 3 credits)
- Social Studies (4 courses = 3 credits)
- Mathematics (4 courses = 3 credits)
- Science (4 courses = 3 credits)
- Physical Education (1 courses = .75 credits
- Individual Fitness 10 12 is required and may be taken anytime in grades 10-12.
- 5 Physical Education courses are required for graduation and may be taken anytime in grades 9-12. It is recommended to take 2 PE courses during 9th grade.
- Safety Education (1 course = .75 credit
- May be taken in 9th or 10th grade; see birth date requirement in Physical Education/Wellness/ Safety Education section for eligibility.
- Wellness 2 (1 course = .75 credit)
- Electives (6 courses = 4.50 credits
- Electives may be chosen from any department.
- Art
- One course in visual arts, music, acting, dance, Interior Design A, Fashion Design Trend, Advertising, Multimedia, Advanced Multimedia, or Marketing C. May be taken any time in grades 9-12
Minimum Grade 11 Requirements
20 Quarter courses x .75 Credit Each = 15 Total Credits.
- English Language Arts (4 courses = 3 credits)
- Social Studies (4 courses = 3 credits)
- Mathematics (4 courses = 3 credits)
- Science (4 courses = 3 credits)
- The science requirement may be completed in grade 11 or 12.
- Physical Education (1 courses = .75 credits
- Individual Fitness 10 12 is required and may be taken anytime in grades 10-12.
- 5 Physical Education courses are required for graduation and may be taken anytime in grades 9-12. It is recommended to take 2 PE courses during 9th grade.
- Safety Education (1 course = .75 credit
- May be taken in 9th or 10th grade; see birth date requirement in Physical Education/Wellness/ Safety Education section for eligibility.
- Wellness 3 (1 course = .75 credit)
- Wellness 3 may be completed in grade 11 or 12
- Electives (minimum 2 courses = 1.50 credits
- Electives may be chosen from any department.
- Art
- One course in visual arts, music, acting, dance, Interior Design A, Fashion Design Trend, Advertising, Multimedia, Advanced Multimedia, or Marketing C. May be taken any time in grades 9-12
Minimum Grade 12 Requirements
20 Quarter courses x .75 Credit Each = 15 Total Credits.
- English Language Arts (4 courses = 3 credits)
- Social Studies (4 courses = 3 credits)
- Science (4 courses = 3 credits)
- The science requirement may be completed in grade 11 or 12.
- Physical Education (1 courses = .75 credits
- Individual Fitness 10 12 is required and may be taken anytime in grades 10-12.
- 5 Physical Education courses are required for graduation and may be taken anytime in grades 9-12. It is recommended to take 2 PE courses during 9th grade.
- Wellness 3 (1 course = .75 credit)
- Wellness 3 may be completed in grade 11 or 12
- Electives (minimum of 11 courses = 8.25 credits
- Electives may be chosen from any department.
- Art
- One course in visual arts, music, acting, dance, Interior Design A, Fashion Design Trend, Advertising, Multimedia, Advanced Multimedia, or Marketing C. May be taken any time in grades 9-12
Failures & Incompletes
Academic Recognition at Graduation
Graduate with Honors
Toward encouraging students at Eastview High School to take the most challenging courses they are capable of taking, we incorporate an honors recognition program. To qualify for Honors Recognition at Eastview High School, students must meet the following criteria:
- Take at least thirty-two (32) quarter courses of Honors/AP Core Classes throughout grades 9-12. This must include eight (8) quarter courses in each of the 9th, 10th, 11th and 12th grade years.
- Students must earn a grade of “C” or better for an Honors/AP class to count toward the total/grade-level minimums. (A “P” grade is considered lower than a “C” grade.)
Graduate with High Honors
Granted to graduates with honors, who also have a score of 95% or better on the ACT, SAT, or PSAT and have taken 32 or more core classes at the AP or honors level.
Graduate with Highest Honors
Granted to graduates with honors, who also have a score of 98% or better on the ACT, SAT, or PSAT, and 45 or more core classes taken at the AP or honors level.
LATIN DISTINCTION
SUMMA CUM LAUDE
Granted to students with or without honors recognition who have earned a cumulative GPA between 3.90-4.00
MAGNA CUM LAUDE
Granted to students with or without honors recognition who have earned a cumulative GPA between 3.80-3.89
CUM LAUDE
Granted to students with or without honors recognition who have earned a cumulative GPA between 3.70-3.79
Advanced Placement Scholar
Granted to students who receive scores of 3 or higher on three or more AP Exams on full-year courses (or the equivalent).
Advanced Placement Scholar with Honor
Granted to students who receive an average score of at least 3.25 on all AP Exams taken; and, scores of 3 or higher on four or more of these exams on full-year courses (or the equivalent).
Advanced Placement Scholar with Distinction
Granted to students who receive an average score of at least 3.5 on all AP exams taken; and, scores of 3 or higher on five or more of these exams on full-year courses (or the equivalent).
AVID Scholar
Granted to students accepted into our AVID program who have earned a 3.0 or higher cumulative GPA while enrolled in at least one full year of Honors or AP courses. AVID is a college readiness program for students who are traditionally under-represented in 4 year colleges; the goal is to support them in a rigorous course load of Honors or AP courses & prepare them for college success.
AVID Scholar with Honor
Granted to students accepted into our AVID program who have earned a 3.3 or higher cumulative GPA while enrolled in at least 2 full years of Honors or AP courses.
President’s Education Award
Granted to graduates with a cumulative grade point average of 3.5 or better & a score of 85% or better on the ACT, SAT or PSAT test.
STEM Scholar
Granted to graduates who have successfully completed a minimum of four full years of math and science classes. In addition, the student has successfully completed four courses in the areas of applied math and science; engineering, design, business analytics, technology programming or application and production of multimedia technology.
Honor Societies
Recognition of students inducted into the membership of EVHS recognized academic honor societies.
Academic Letter (Senior Academic Recognition Ceremony only)
Granted to students based on the attainment of a specified GPA during a specified period of time. Click here for more specific information.
Honors Recognition Criteria
Eastview Courses Qualifying for Honors Recognition at Graduation
Toward encouraging students at Eastview High School to take the most challenging courses they are capable of taking, we incorporate an honors recognition program. To qualify for Honors Recognition at Eastview High School, students must meet the following criteria:
Graduate with Honor
- Take at least thirty-two (32) quarter courses of Honors/AP Core Classes throughout grades 9-12. This must include eight (8) quarter courses in each of the 9th, 10th, 11th and 12th grade years.
- Students must earn a grade of “C” or better for an Honors/AP class to count toward the total/grade-level minimums. (A “P” grade is considered lower than a “C” grade.)
Graduate with High Honor
- Take at least forty-eight (48) quarter courses of Honors/AP Core Classes throughout grades 9-12. This must include a minimum of eight (8) quarter courses in each of the 9th, 10th, 11th and 12th grade years.
- Students must earn a grade of “C” or better for an Honors/AP class to count toward the total/grade-level minimums. (A “P” grade is considered lower than a “C” grade.)
Graduate with Highest Honor
- Take at least sixty-four (64) quarter courses of Honors/AP Core Classes throughout grades 9-12. This must include a minimum eight (8) quarter courses in each of the 9th, 10th, 11th and 12th grade years.
- Students must earn a grade of “C” or better for an Honors/AP class to count toward the total/grade-level minimums. (A “P” grade is considered lower than a “C” grade.)
Each course listed is a year-long course and must be taken as a year-long course counting as 4 of the 8 minimum courses required for honors recognition for each school year.
English Language Arts
- Honors English
- Honors American Literature
- AP English Language and Composition
- CIS Public Speaking
- AP English Literature
- CIS College Composition
Social Studies
- Honors American Citizenship & Government
- AP US History
- AP European History
- AP World History: Modern
- AP Psychology
- AP Microeconomics
- AP Macroeconomics
Mathematics
- Honor Geometry
- Honors Algebra 2
- Honor Precalculus
- AP Calculus AB
- AP Calculus BC
- Multivariable Calculus
- Linear Algebra/Differentiated Equation
Science
- Honors Earth/Physical Science
- Honors Biology
- Honors Chemistry
- AP Biology
- AP Chemistry
- AP Physics 1
- AP Physics C
World Languages
- CIS French 4
- CIS French 5
- CIS German 4
- AP Japanese Language & Culture
- CIS Spanish 5
Electives
- AP Computer Science Principles
- AP Computer Science A
- AP 2 Dimensional Art
- AP 3 Dimensional Art
- AP Drawing
- AP Studio Art
PSEO courses, in general do not count toward honors recognition at Eastview High School. Students may appeal specific courses to their counselor. The criteria used to determine whether courses will be applied to honors recognition ast Eastview depends on whether it will transfer to the University of Minnesota-Twin Cities similar to and Eastview CIS or AP course would transfer. For example, AP Psychology transfers to the University of Minnesota-Twin Cites as Psychology 1001. If the PSEO course transfers as that same course, it will count as an honors course for recognition at Eastview.
Independent Study
The Independent Study option is intended to provide an enriched learning experience for students who have exhausted all academic options within a department and/or for students who have unique academic programming needs which are in conflict with a student’s ability to schedule advanced courses within the curriculum. Independent Study students are self-motivated, have an exceptional academic record or are talented in relationship to the Independent Study request.
The following Independent Study procedures/guidelines are required of all students:
1. Student obtains an Independent Study application form in the Counseling Office.
2. Student completes the Independent Study application form and obtains signatures of parent, instructor, and counselor.
3. Independent Study applications are to be completed during the January course registration process or prior to the start of a quarter.
4. Independent Study applications are only available to students in grades 11 and 12.
5. Students are allowed no more than 1 independent study class per quarter.
Grade Reports
A Mid-Term Progress Report will be distributed to the student to be brought home during the fifth week of each quarter. A report card giving a final grade in each subject will be brought home by the student approximately two weeks after the conclusion of the quarter and posted to the Parent/Student portal accounts. Q4 reports will be posted to the Parent/Student Portal. In addition to Mid-Term Progress Reports and end-of-quarter report cards, teachers will elect to mail or e-mail notices of students excellence and “Plans
for Improvement” to parents. Parental communication with teachers, counselors, and administrators is encouraged.
In addition to the grades of A, B, C, and NC, the following grade options are also available:
I+ Incomplete. This mark is for the student who has not reached identified course outcomes at the end of the quarter. The I+ grade allows the teacher and student to develop a remediation plan within an agreed upon timeline. The grade may be changed to an appropriate letter grade when identified course outcomes have been met. The I+ grade indicates no credit for the course.
P This indicates a passing grade (with credit) for students who elect to take a course on a Pass/No-Credit basis.
NC This mark indicates a non-passing grade and no credit is earned, however, the mark does not impact GPA. Assigned with admin/counselor approval only.
NG This mark indicates that no grade will be assigned due to non-completion of the course, unforeseen circumstances, etc.. No credit is earned and the mark does not impact GPA. Assigned with admin/counselor approval only.
Library & Learning Commons
• Access to Learning Commons resources is available from 7:10 a.m. - 3:30 p.m.
• Passes to the Learning Commons are required from classes as well as from study hall. Learning Commons passes are for that area only. They are not interchangeable. Passes to the Learning Commons are issued by the classroom teacher, not the study hall supervisor.
• Your student ID is required to check out materials.
• No eating or drinking will be permitted in the Learning Commons.
MN World Language Proficiency Certificates & Bi/Multilingual Seals
The Minnesota Department of Education awards Minnesota World Language Certificates or Bilingual/Multilingual Seals to graduating seniors who demonstrate an ACTFL proficiency level of Intermediate Low or above in one or more languages. These awards offer state recognition for students and opportunities for college credit at Minnesota State Colleges and Universities. Seniors may choose to take a proficiency assessment administered in the spring. A list of language proficiency assessments currently offered can be found on the district website. Please contact a World Language teacher, EL teacher, Cultural Family Advocate or Counselor for more information.
NC (No Credit Earned) & Incompletes
When a student is having academic difficulty in a class, the teacher should be consulted for assistance. It is also suggested that the student inform his/her counselor of the problem, especially if grades in more than one class are being affected. Students who fail a required class should see their counselor without delay to make
arrangements for repeating the course. Failure to make up required courses will jeopardize a student’s graduation. Credits for failed elective subjects must also be made up. The advice of the school counselor must be sought in deciding which classes should be repeated and where substitute credits are acceptable.
Incomplete grades are assigned at the discretion of the teacher to those students who have not successfully completed required class assignments/expectations during the quarter. When students receive an incomplete grade they should see their teacher as soon as possible to arrange for needed make-up work and hand it in on time. The deadline for making up an incomplete grade is 10 days into the next quarter.
Incomplete grades that are not made up will result in failure for the course and, as a result, loss of credit.
Attendance in class is strongly related to a student’s participation and grades. Class absences necessitate make-up work which, if not completed on time, may lead to failure or incomplete grades. In general, students have two days per day of excused absence in which to turn in make-up homework. The teacher should be consulted for additional classroom rules with respect to absences from class and required make-up of work assigned.
If a student is removed from class, after the first week of the quarter, he/she will receive a failing grade (with no credit) and be assigned to a transitional study hall. This condition applies whether the student is enrolled on an A/F basis or a Pass/ No-Credit basis.
Pass/Grade Option
Students may take one .75-credit course each quarter (for a total of 3 credits per year) on a “Pass/Grade” basis. This option is to encourage students to explore interests in a subject and challenge themselves without the risk of receiving a low grade that will negatively impact their cumulative GPA.
Students must talk with their teacher, counselor and parent/guardian and submit the online form by the Friday of mid-term week (Q1 = Oct 7, Q2 = Dec 16, Q3 = Mar 3, Q4 = May 12). Upon completion of the course, students may choose between P/Grade earned at end of the term if they earn 60% or higher in the course (default will be to post grade earned unless a student requests the P; it is the student's responsibility to request a P if desired). A failing grade (below 60%) will result in an F. Students must complete all major assessments/assignments and engage in daily learning activities to be eligible for the P option.
Please read each bullet point carefully:
- In order to choose the Pass (P) option, students are expected to take all major assessments and engage in daily class work and learning activities throughout the entire quarter.
- At the end of the quarter, students may elect to take either the letter grade earned or the Pass (P) option.
- A Pass (P) will NOT be averaged into a student's GPA.
- A Pass (P) in a Honors or AP class will make it ineligible for inclusion in a student's honors designation courses and may result in the loss of an honors designation upon graduation.
- Removal from a course or dropping a course after the deadline (Q1 = Oct 7, Q2 = Dec 16, Q3 = Mar 3, Q4 = May 12) will result in an F for the course; students will be assigned to a study hall for the remainder of the quarter.
- The NCAA will recognize a Pass (P) as a "D-" grade in any core academic class when determining academic eligibility.
- A failing grade (below 60%) will result in an F.
CLICK HERE FOR THE P/GRADE APPLICATION FORM
Post Secondary Education Options (PSEO)
Schedule Review/Change Process
As a result of the carefully developed scheduling process, it is unlikely that students will be allowed to change their schedule. However, in the event of an unusual need to change a class schedule, students should request a schedule change form from the Counseling Office, get parent approval, and meet with their counselor.
Students are responsible for reviewing their full-year schedules which are posted on the Student and Parent portal accounts. Specific schedule adjustment timelines are also posted on the Student/Parent Portal.
Late schedule changes will not be accepted unless a student with extenuating circumstances makes a request. Approval by the assistant principal and parent is necessary to accomplish the change. A student who has been denied a schedule change may drop a course with a grade of F. Parent permission is required to do so.
Study Hall Expectations
Ninth and Tenth Grade Study Halls are quiet, structured study halls. Expectations for Ninth and Tenth Grade Study Halls:
1. Students must sit in assigned seats.
2. Independent quiet study is expected.
3. Passes to the Learning Commons are issued by the classroom teacher, not the study hall supervisor.
4. No eating, drinking, dice or game/card playing is allowed.
5. Electronic devices are allowed for personal, academic use only.
6. Students are expected to be in attendance for all study halls, even if they are scheduled during periods one or seven.
Eleventh and Twelfth Grade Study Halls are Flex Study Halls. Rules for Eleventh and Twelfth Grade Study Halls:
1. Students must sit in assigned seats.
2. Quiet study and/or small group collaboration is expected.
3. Eating, drinking, head sets are allowed.
4. Passes to the Learning Commons are issued by the classroom teacher, not the study hall supervisor.
5. Students may use the school’s student phone and vending machines in commons with a pass from the study hall supervisor.
6. Students are expected to be in attendance for all study halls.
Technology Computer Labs
Eastview High School students have the opportunity and privilege to use computers and the computer network as a learning tool. Students may only use the computer software applications that are provided by Eastview High School. Students must ask staff permission to use any computer application or capability that has not been authorized by a staff member.
Students are notified each time they login to the Eastview High School computer network that, by logging in, they agree to the conditions of Acceptable Use of Computer Technology. Students will have access to the computer network only for appropriate school authorized use. Students may only store school-related materials in the approved network locations.
Unauthorized access or activity in a district computer, computer files or network is not permitted. Unauthorized access or activity may result in loss of access, parent meetings, detention, suspension, restitution or expulsion.
• Passes to the Learning Commons Computer Labs are required from classes as well as from study hall. Computer lab passes are for that area only. They are not interchangeable with cluster computer labs.
• Your student ID is required before and after school.
• Absolutely no eating or drinking in the Learning Commons Computer Labs.
• If the lab areas are being used by a class, the student must return to his/her class or study hall.
• Game playing is not allowed.
• Adding or altering any programs on the network, computer hardware or the use or production of offensive or obscene materials, is considered an act of vandalism. Vandalism is considered a criminal act and will be dealt with according to district policy.
• Violation of any of the computer lab rules will result in removal from the lab and/or discipline.
• Only school-authorized applications may be used on the EVHS computers and stored on the network.
• The Internet may be used for academic purposes only, under faculty/staff direction.
• Computer games may not be played on the EVHS computers or district owned iPads. CD-ROM music capabilities may be used for school related projects only.
• Copyright laws must be followed.
• If you are not sure of the appropriate use of a technology, ask a staff member for guidance.
• Students are responsible for backing-up all personal files using a flash drive as well as transferring their Google files to another media or Google account each year.